Join Our Team: Facilities Manager

Freeport Community Services is embarking on the search for our next Facilities Manager. This position has a pivotal role within the management team, focusing on the operational integrity of our facilities. It requires someone with a solid background in Facilities Management, with an emphasis not only on technical expertise but also strong interpersonal and organizational abilities. Being energetic and proactive will be helpful in ensuring the smooth functioning of FCS facilities.

POSITION SUMMARY:

The Facilities Manager plays a crucial role in overseeing various aspects related to building management and maintenance. The Facilities Manager’s role is multifaceted, encompassing oversight of building operations, ensuring safety and functionality, planning and budgeting for maintenance activities, estimating costs, and actively participating in the management and strategic direction of the facility as part of the broader Management Team. Additionally, as the organization moves towards embarking on a capital campaign project, we are looking for an individual with experience managing construction contracts and projects.

MISSION, VISION AND VALUES STATEMENT:

Freeport Community Services is a non-profit organization whose mission is to enrich lives, connect neighbors and help those in need in Freeport and Pownal.

HOURS AND JOB SITE:

This is a regular full-time position, 37.5 hours per week, located at Freeport Community Services. The general working schedule is Monday through Friday. However, this position must be flexible to accommodate the needs of the organization and will require some evenings and weekend hours.

ESSENTIAL DUTIES AND RESPONSIBILITIES: may include, but are not limited to, the following:

A. Day to Day Operations:

The Facilities Manager will be responsible for creating a welcoming, clean and pleasant environment for staff and visitors to the center. This position plans and manages facility central services such as security, cleaning, waste disposal, and parking issues. They also manage the ordering of supplies and equipment and manage inventory.

The Facilities Manager ensures the surrounding grounds are properly cared for and landscaped, oversees mowing, trimming, weeding, and snow removal.

B. Supervisory:

The Facilities Manager’s role extends beyond routine maintenance and facility management to encompass leadership, supervision, scheduling, event management, and emergency preparedness. Their efforts are crucial in ensuring the Center operates smoothly, safely, and efficiently at all times, accommodating both daily operations and special events seamlessly.

C. Physical Plant:

The Facilities Manager maintains the operational efficiency, cleanliness, safety, and security of the facilities. They ensure compliance with health and safety regulations, implement security measures, provide A/V support, and support staff training to create a safe and conducive environment for all occupants and visitors. Is familiar with building (commercial preferred) renovations and space planning.

D. Maintenance and Upkeep:

The Facilities Manager plays a critical role in ensuring the operational efficiency, safety, and upkeep of FCS facilities. Their responsibilities encompass preventive maintenance, supervision of repair activities, contractor management, building inspections, compliance with regulations, budget management, and reporting—all aimed at maintaining high-quality facilities that meet organizational standards and support the mission of FCS.

E. Financial:

The role of the Facilities Manager at FCS is integral to the organization’s operational efficiency and financial management. Their responsibilities span budget planning, capital development, financial oversight, vendor management, contract negotiation, and compliance reporting, all aimed at maintaining efficient and cost-effective facility operations.

QUALIFICATIONS NEEDED FOR THE POSITION:

Experience and Skill Requirements: The following experience and skills are considered essential.

Maintenance Experience: A background in maintenance, with knowledge of building upkeep, addressing structural issues, and overseeing ground maintenance.
Mechanical Systems Proficiency: Strong familiarity and comfort with mechanical systems, particularly HVAC systems.

Problem-Solving and Analytical Skills: Demonstrated ability to effectively solve problems and analyze situations to make informed decisions.

Diversity and Cultural Sensitivity: Experience working with individuals from diverse cultures and socio-economic backgrounds, showing sensitivity and adaptability.

Supervisory Experience: Prior experience in a supervisory role, essential for overseeing maintenance staff and ensuring operational efficiency.

Interpersonal and Communication Skills: Excellent interpersonal skills for interacting with colleagues, clients, and external vendors, coupled with strong written and oral communication abilities.

Computer Proficiency: Proficiency in using computer software such as MS Office (Word, Excel, PowerPoint) and Outlook Express for administrative tasks and communication.

BENEFITS:

FCS provides a mix of health benefits, retirement savings options, paid time off, and additional perks like flex days. These benefits are designed to support employee well-being and ensure competitive compensation and work-life balance.

Freeport Community Services is an affirmative action / equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, marital status, sexual orientation, protected veteran status or any other characteristic protected by law.

Job Type: Full-time

Pay: $25.00 – $27.00 per hour

Expected hours: 37.5 per week

Benefits:

Health insurance
Paid time off

Schedule:

Monday to Friday
Weekends as needed

Work Location: In person

If interested, please email a cover letter and resume to Sarah Lundin, Executive Director, at slundin@fcsmaine.org.